Eanes ISD Facilities Rental (policy and practice)
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Keep Eanes Informed
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The best
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- Dianna Pharr
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Click here: Eanes ISD Lease Agreement Audit (prepared from review of public information by KeepEanesInformed) Excerpt from KeepEanesInformed audit: April 29, 2003 - An e-mail between Carolyn Ryder & Cheryl Barrios shows the problems with WYBA “They use our facilities and don’t like to monitor the parent[s] of their kids, who bring in food & drink despite signs we’ve posted. They also take keys we issue to them and have them cut for whomever they wish against our instructions.” KeepEanesInformed asked Eanes ISD leadership: Why are we giving priority 9 renters keys to our buildings at all? Isn't this a safety and security risk? Later, KeepEanesInformed learned that this problem is long-standing and the board was notified in 2001. From December 18, 2001 Board Meeting Minutes:
KeepEanesInformed requested and obtained facilities information through open records beginning in December of 2003 and after review, initiated a district review of this issue. These links provide a sample of the documents obtained through the Texas Public Information Act. The documents will provide a context and overview of the polices as well as the practices in our school district. EISD Facility Rentals - Sample Document obtained through the Texas Public Information Act* EISD Policies, Procedures and Rates - Facility Rentals* Who uses our fields? Who schedules our fields? EISD Athletic Field Schedule 2003-04* - Is Eanes ISD following board policy? - How much revenue could be generated by following current board policy? - Who is benefiting financially from the current EISD practice? - Are groups such as churches, boy scouts, and outside athletics organizations treated equitably? A rental schedule used to determine how to bill Westlake Youth Basketball Association (WYBA) for 2001-02 shows they were only billed $20/day. Furthermore, they were billed on “approximate days usage each month” and there was no monitoring by Eanes ISD to confirm “actual days usage each month. The Hill Country Middle School gym was used virtually every night. Renting all our facilities at $20/day brought $14,640 in revenue. If Eanes ISD had charged exactly per the district schedule (Business Operating Guidelines 1.02.00) we would have made: $207,716 or 14.2 times the actual revenue. This does not account for custodial charges, which would bring the total revenue to $222,356 (A 15.2-fold increase in revenue). - Facilities notebook provided to superintendent Nola Wellman for review - March 2004 letter to board and superintendent regarding facility use - Parent attempts to work within the district to address facilities issues - September 2004 letter to board and superintendent - September 2004 letter to superintendent - Nola Wellman denies parental request to file grievance - Superintendent denies request to address issues through district grievance process Note: Additional concerns included the "breakout" of the school board into committees such as a "Eanes ISD Board Facilities Committee" (board minutes available only on KeepEanesInformed) headed by Jim Strickland (sports marketing - does that include uniforms?) to sports groups. Click here for additional information. Additional supporting public documents available on CD and by contacting this site.
EISD Facilities Information (gathered by KeepEanesInformed) EISD Facilities Rental - Policy Change Underway The rental of EISD facilities is a current board study session issue. Please visit the "Board of Trustees" page or "Open Records" page of this site for more information. EISD Facilities Use Policy GKD Change (Local Policy GKD - revision update 9/1/04) Revisions to Facilities Summary of Tiers and Rate Structure - Distributed at September 20, 2004 Board Study Session. Includes: updated Summary of Tiers, and Rate Structure. For full handout from this meeting, please scroll down to "Board Meeting Handouts" section of this page. Revisions to Facility Use Policy GKD Local - This documentation is the handout from September 13, 2004 board study session: includes Section B: Draft of Tiers for Facility Use, Section C: Draft of Facility Use Charges and Addendum of Information for Section B and C.
Comparison information gathered by KeepEanesInformed:
Facility fees in Plano may rise Informative Plano Board of Trustees Webpage Plano Facility Use Policy GKD - NOTE: Click on links (see blue bar at bottom of screen) to access all associated information: 1) legal framework 2)local policy 3) Administrative Regulations and 4) Forms/Exhibits. Please note that items 2, 3, 4 vary across school districts.
Also, see the June 14, 2004 Board Study Session handout on this Webpage. Also see article by Dane Anderson on this issue and work by KeepEanesInformed - Westlake Picayune, September 23, page 22.
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