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From: S Bushart
Sent: Tuesday, March 07, 2006 8:58 PM
Subject: Eanes Community Update #8

March 9, 2006

Dear Eanes Friends,

In addition to petty cash reimbursements, student activity account expenditures are referenced on district purchase orders.  Attached to this community update are samples of purchases charged to this account (865) for what appear to be coach's clothing and travel expenses.* When I sought information related to budgets for coach's clothing, the district's response indicated  that these purchases are not tracked (see communication attached to this update).  It's important to note that the student activity account is separate from the general fund which is identified by the accounting code (199).

Questions for consideration:

    - Is there an approved budget and/or guidelines determining how funds in the student activity account are spent?

    - Why are these expenditures charged to the student activity account?

    - How much money is our district spending on coach's clothing and who is responsible for monitoring these expenditures?

    - Can we afford the luxury of Gore-Tex pants and jackets for our coaches?

    - Are other EISD employees (math, science, english teachers) afforded the same unrestricted opportunity to purchase         clothing for job related assignments?

    - Can our district continue to afford these unmonitored expenditures while compromising salary increases, reducing campus staff and services?

    - Why haven't all these purchase orders been approved?

A diligent review and revision of these budget, spending and accounting practices would likely result in a  plan providing increased access to an improved educational experience for all students in our district.

Wishing all the best for our students, our parents, our teachers and our taxpayers,

 Susan Bushart

*Purchase order # 9191 -  employee travel $399.00 (accounting code 865.36.6397.00.001.0.00.06006)

  Purchase order # 9240 - employee travel $171.67 (accounting code 865.36.6397.00.001.0.00.06094)

  Purchase order # 9276 -  employee travel $ 364.61 (accounting code 865.36.6397.00.001.0.00.06006)

  Purchase order # 122682 - embroidery charges for 14 Nike shirts Coach McNeely $130.90 (7 red, 7 white), (accounting code 865.36.6397.00.001.0.00.06076)

  Purchase order # 131344 - embroidery charges for 18 shirts Coach McNeely $144.00 (6 red, 6 royal, 6 white), (accounting code 865.36.6397.00.001.0.00.06076)

  Purchase order # 123796 -  employee clothing $297.50 (accounting code 865.36.6397.00.001.0.00.06006)

  Purchase order # 125748 -  employee clothing $154.58 (accounting code 865.36.6397.00.001.0.00.06003)

Questions relating to accounting codes can be addressed to Susan Pulis, Assistant Superintendent of Business Services.  Her e-mail contact is  spulis@eanes.k12.tx.us

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