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Community Update # 7
 

From: S Bushart
Sent: Wednesday, March 08, 2006 8:08 AM
Subject: Eanes Community Update #7

March 8, 2006

Dear Eanes Friends,

Yesterday I sent you a community update relating to student activity fees. I provided documents illustrating attempts to determine not only how these fees are collected, but also what fund they are deposited into, in addition to information identifying how this money is spent.

Petty cash is one method used to distribute public education funds. I have included below just a few examples illustrating petty cash expenditures for what appear to be parties and one coach's clothing.* A party  here and there, a pair of shorts, shirt, some shoes  and a belt may seem petty..........multiply these numbers by all those accessing petty cash funding and the dollars distributed is substantial.  These particular sample petty cash reimbursements were charged to accounting codes assigned to  the student activity account (865).

Is it appropriate for our district to be spending funds assigned to the student activity account on coach's clothing and party expenses?

In separate attachments to this update I have provided a letter sent from Cindy Hallet Purchasing Coordinator, to all EISD employees clearly articulating the difficulty experienced monitoring these expenditures in addition to the EISD petty cash policies and regulations 

Eanes ISD is obligated to provide clear and documented evidence clarifying policy, practice, accounting and budgets for student activity account expenditures in a manner that allows us to understand how our public education taxes are spent. Unfortunately, continuing attempts to review Westlake High School petty cash expenditures for the 04-05 and 05-06 academic years have been unsuccessful (see attached requests).

Wishing all the best for our students, our parents, our teachers, and our taxpayers,

Susan Bushart

 

* Petty Cash receipt #38496 - Golfsmith Golf Center twill shorts, pique polo, dewsweeper easy care shorts $87.48 (accounting code 865.36.6397.00.001.0.00.0000)

  Petty Cash receipt #38501- Golfsmith Golf Center 3 pairs of dewsweeper easy care shorts $83.97 (accounting code 865.36.6397.00.001.0.00.06090)

  Petty Cash receipt # 38564 - misc. for parties $28.33  (accounting code 865.36.6397.00.001.0.00.06083)

  Petty Cash receipt # 38547 - Golfsmith Golf Center shorts etc. $96.58 (accounting code 865.36.6397.00.001.0.00.06090)

  Petty Cash receipt # 38545 - Golfsmith Golf Center misc. supplies to include men's golf medallion belt, microfiber shorts, dri-fit shorts $97.06(accounting code     865.36.6397.00.001.0.00.06090)

  Petty Cash receipt # obscured - Golfsmith Golf Center shoes $81.00 (accounting code 865.36.6397.00.001.0.00.06090)

 

Inquiries related to these accounting codes should be directed to Susan Pulis, Assistant Superinendent Business Affairs. Her e-mail contact is  spulis@eanes.k12.tx.us

 

 

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