From: S Bushart
Sent: Wednesday, March 08, 2006 8:08 AM
Subject: Eanes Community Update #7
March 8,
2006
Dear
Eanes Friends,
Yesterday I sent you a community update relating to
student activity fees. I provided documents illustrating attempts to
determine not only how these fees are collected, but also what fund they are
deposited into, in addition to information identifying how this money is spent.
Petty
cash is one method used to distribute public education funds. I have included
below just a few examples illustrating petty cash expenditures for what appear
to be parties and
one coach's clothing.* A party here and there, a pair of
shorts, shirt, some shoes and a belt may seem petty..........multiply these
numbers by all those accessing petty cash funding and the dollars distributed is
substantial. These particular sample petty cash reimbursements were charged to
accounting codes assigned to
the student activity
account (865).
Is it
appropriate for our district to be spending funds assigned to the
student activity account on coach's clothing and
party expenses?
In
separate attachments to this update I have provided a letter sent from Cindy
Hallet Purchasing Coordinator, to all EISD employees clearly articulating
the difficulty experienced monitoring these expenditures in addition to the EISD
petty cash policies and regulations
Eanes
ISD is obligated to provide clear and documented evidence clarifying policy,
practice, accounting and budgets for student activity account expenditures in a
manner that allows us to understand how our public education taxes are spent.
Unfortunately, continuing attempts to review Westlake High School petty cash
expenditures for the 04-05 and 05-06 academic years have been unsuccessful (see
attached requests).
Wishing
all the best for our students, our parents, our teachers, and our taxpayers,
Susan
Bushart
* Petty
Cash receipt #38496 - Golfsmith Golf Center twill shorts, pique polo, dewsweeper
easy care shorts $87.48 (accounting code 865.36.6397.00.001.0.00.0000)
Petty
Cash receipt #38501- Golfsmith Golf Center 3 pairs of dewsweeper easy care
shorts $83.97 (accounting code 865.36.6397.00.001.0.00.06090)
Petty
Cash receipt # 38564 - misc. for parties $28.33 (accounting code
865.36.6397.00.001.0.00.06083)
Petty
Cash receipt # 38547 - Golfsmith Golf Center shorts etc. $96.58 (accounting code
865.36.6397.00.001.0.00.06090)
Petty
Cash receipt # 38545 - Golfsmith Golf Center misc. supplies to include men's
golf medallion belt, microfiber shorts, dri-fit shorts $97.06(accounting code
865.36.6397.00.001.0.00.06090)
Petty
Cash receipt # obscured - Golfsmith Golf Center shoes $81.00 (accounting code
865.36.6397.00.001.0.00.06090)
Inquiries related to these accounting codes should be directed to Susan Pulis,
Assistant Superinendent Business Affairs. Her e-mail contact is
spulis@eanes.k12.tx.us
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